- You plan your time to ensure that tasks are completed on time.
- You always do a thorough job.
- You handle multiple priorities with grace and skill.
- You respond to stressful situations with calm control.
- You maintain your enthusiasm and commitment to a task until it is completed.
- You handle boring tasks with the same care that you handle interesting ones.
- You never give up when tasks are challenging or difficult.
- You analyze tasks in advance and plan how much time they will take to accomplish.
- You pace your work and effort so that you don’t have to rush at the last minute.
- You break large projects into manageable steps and identify milestones.
- You do what is most important each day.
- You use a calendar system to help you manage your time.
- You have the supplies you need on hand and ready for use.
- You keep your workspace orderly and well organized.
- You keep track of projects and materials.
- You are always on time for meetings and appointments.
- Your written documents are neat and free of errors.
- You take proper care of equipment.
Sunday, December 7, 2008
Thursday, November 27, 2008
· Eliminate “clutter” boxes, “miscellaneous” files, and “paper shuffling.” Everything needs a place and a label.
· Create an in-box, out-box, and to-file box on your desk. Empty your in-box and to-file box before you leave each day.
· Never put down a piece of paper without doing something to move it along. Take each piece of paper as far as you can. Do it now. Delegate it now. File it now. Toss it now.
· Set aside one clean-up day every month to purge what is no longer needed or used.
· Organize for usefulness.
Friday, November 21, 2008
1. Use a calendar system. Life is too complicated to rely on memory.
Properly using a good calendar system can add hours to your life.
2. Each week, schedule your calendar for the next week.
3. Each day, review your weekly schedule. Plan your day to support your weekly goals, but allow for flexibility to handle “emergencies.” Leave room so that you can respond to last-minute changes. If you schedule your day too rigidly, you will create unnecessary additional stress when things go wrong and you have to juggle your plans.
4. Schedule creative or challenging activities for your peak hours.
5. Stop procrastinating.
6. Question assumptions. Don’t assume that because you’ve always done something, you should continue to do it. Always ask, “Is this necessary?” “Is there a faster/easier/better/more efficient way of doing this?”
7. Avoid ambiguous language. Make requests and give instructions as specifically as possible. Ask others to repeat what they think you said and immediately correct any miscommunication. Listen to your words. Are they concrete and specific or vague and obscure? The more precise your word choices, the clearer your communication and the less need for repetition.
Friday, November 14, 2008
Here are steps for resolving conflict:
- Plan what you want to say.
- Define the outcome you want.
- Define what you think the other person wants.
- Are there areas of agreement?
Friday, November 7, 2008
Friday, October 24, 2008
The power is in the present moment. We cannot change the past, and we can only imagine the future, but we can take action in the present. NOW is the moment of power. Concentration keeps you in the now where you can act.
Your dominant sense may be your greatest source of distractions. For example, if sight is dominant, you are probably most susceptible to visual distractions. Positioning your desk by a window may not be a good idea. If hearing is your dominant sense, you need an environment that is quiet since sound will distract you. If feeling is your dominant sense, you need to create an environment that makes you feel safe and is conducive to concentration. For example, you may be distracted and unable to concentrate if the room temperature isn’t just right or the area doesn’t “feel right.”
When you know where distractions are likely to come from, you can take steps to reduce their impact or eliminate them. The key is to success is to do what works for you and not judge yourself.
Friday, October 17, 2008
Let's say that you are upset because a deadline has been moved up and you'll have to cancel personal plans to meet the new demands placed on you, you need to handle your angry feelings without telling your boss to kiss off.
* TAKE A TIME OUT. When you feel anger rising, first try to step back. When you feel yourself ready to blow, remove yourself -- physically or mentally -- and give yourself a chance to cool off before you address the source of your anger. Take three deep breaths and pinpoint exactly what you're mad at before you speak or act. Be careful not to make any major decisions based in anger.
* LISTEN. When we're angry at someone, we often stop listening to others and form our own arguments in our heads while the other person is speaking. Try to listen. Ask questions instead of defending yourself, criticizing someone else, or blaming them. Do all you can to preserve your own and the other person's dignity. When possible, try to find the humor in the situation and even in you're reaction to it.
Friday, October 10, 2008
- Listen. Effective listening is one of the most powerful forms of communication. When you listen to another person, you place your attention wholly on what that person is saying. Effective listening helps influence others because they are more inclined to listen to you, in turn, and to credit what you have to say.
- Show genuine respect for others. Respect for others means that you honor confidences, make reasonable allowances for others' faults, behave nonjudgmentally, expect others to act ethically and responsibly, and show consideration for another's feelings. When you demonstrate respect, you are respected in response.
- Act confidently. People tend to follow those whoa ct with confidence. If you trust yourself and believe in the rightness of your decisions and actions, others will follow you. Exuding confidence when you believe your decisions are sound, even if you feel anxious, will crate a positive model for others to follow.
Friday, October 3, 2008
Developing as a professional means cultivating the ability to set priorities and doing what’s most important. Professionals understand how to priortize and easily move from task to task, staying on point.
Italian economist Vilfredo Pareto first wrote about the 80/20 Rule or Pareto Principle. According to Pareto, 20% of activities account for 80% of results. For example, 20% of your customers account for 80% of your sales. If you have 20 items on your To Do list, four of them will produce more and be worth more than the other 16 items on the list. The key to productivity is to do the 20% first.
To set priorities, ask yourself these questions:
- Does this task have value? If so, to whom does it have value?
- What is the value of doing this task?
- Does this task move you in the direction of your goals?
- On a scale of 1 to 10, with 10 being the most important, how important is this task for achieving your goals?
- Does the task have a deadline? If so, what is the deadline?
- Can the task be performed at one time or do you need to break it down into smaller tasks?
Prioritize tasks based on their importance to your goals. The most important tasks that contribute the most to your goals should be in the top 20% of activities.
Friday, September 26, 2008
One step may not make much impact; 10,000 steps can take you up a mountain.
• Make the tasks look small and easy in your mind.
• Do only a small part of the task each time.
• Five-minute plan: Work on something for just five minutes. At the end of five minutes, switch to something else if you want. Chances are, you'll get involved enough to keep going.
• Plan tomorrow and establish priorities. Sometimes, just writing down reasonable starting and stopping times can help you get going.
Expect some backsliding. Occasionally, your plans will not work. Accept setbacks and start again. You can always recover from a small mis-step. It's a lot harder to recover if you jump off a cliff!
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